The board portal is a key component of a company’s governance tools. Committees, boards, and executive leadership teams utilize it to optimize meeting workflows. They can collaborate with confidence thanks to the security functions and be aligned on strategic decisions. It also reduces the time and cost of physical board materials. It can be difficult for organizations to select the best tool because there are so many different software providers for boards. Comparing board portal software is a great way to narrow down your options. This involves evaluating the security level and desired tools for managing boards and the quality of service/support.

Determine Your Needs

To begin the process start by deciding on the most important aspects for your board portal. This will include assessing the number of board members you have and what kind of information you’ll require to share. Identify the features that are required to meet these needs (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). This information can then be used to assess board portals and select the one that best suits your company’s requirements.

Examining the Security Level of Your Board Portal

Board meetings need to be conducted with an extremely secure environment as they will be discussing confidential and sensitive documents. Make sure you choose a platform that utilizes encrypted confidential files in order to safeguard your website from data theft and hacking. A portal that has an audit trail will allow you to keep track of who has accessed or edited your documents.